Suppliers Validation and checklist
- Checking invoices for accuracy before entering data into the system
- Ensuring that all suppliers are paid within the agreed payment terms.
- Ensuring all invoices processed complies with Vat and Tax legislation.
- Ensure correct Vat number & company billing details are reflected on the Tax invoice
- Ensuring invoices are appropriately matched to purchase orders and goods received note (3 way match).
- Checking valid authorization and charge codes prior to processing.
- All invoices are scanned and validated in Inspire within 48hrs upon receipt.
- Follow up on outstanding items with suppliers and internal Gibela staff.
- Follow up on all outstanding invoices as per supplier statements.
- Working towards tight and demanding deadlines on a weekly basis;
- Adhere to all deadlines set by management
- Build relationships with suppliers and respective department staff
- Respect total confidentiality on all financial information
- Assist with audit requirements
- Any adhoc tasks as & when required
Expense claims:
- Prepare the expense claim reconciliation for expense claim process by IFEC (Alstom Shared Services);
- Obtain the relevant approval required internally for expense claims (e.g. membership fees approval by HRD);
Intercompany:
- Processing of ALNET payments and ensure on time resolution of ALNET disputes.
- Preforming ICS reconciliations and payment requests
- Follow up on ICS blocked invoices.
AP Projects
- Implement and monitor new AP projects.
- Onboarding of new suppliers on supplier portal
- Train and troubleshoot on supplier portal vendors.
- Provide weekly/monthly report on supplier portal.
- Investigate issues on Inspire and recommend solutions.
- Attend daily meetings with the central team in order to resolve the current inspire issues
- Attend the weekly meeting with the supply chain to improve inspire.
Payments
- Ensure that all supplier statements are reconciled & paid timeously.
- Ensuring that payments are supported by a clear invoice.
- All invoices forwarded for payment are processed in Inspire (exceptions are authorised by the appropriate approver(s)).
- Capture manual payments on SAP.
- Clear payments on SAP via F-44
- Run age analysis and clear overdue invoices.
- Submit the payments 5 days before there are due.
- Send remittance advise and POP to the suppliers and internal stakeholders.
- Ensuring that payments are supported by a clear invoice.
- All invoices forwarded for payment are processed in DIP (exceptions are authorised by the appropriate approver(s)).
GRIR
- Download new GRIR on a weekly basis.
- Ensure that old invoices are matched and sent for payment.
- Clear the GRIR via F-03 on a weekly basis.
Core competencies, knowledge and experience
- Job related skill:
- ATTENTION TO DETAIL – ACCURACY IS IMPERATIVE
- Strong written and verbal communication skills
- Knowledge of Accounts Payable principles Basic accounting knowledge
- Basic VAT and Withholding tax knowledge
- Foreign currency payments knowledge
- Solid understanding of SAP and other reporting systems
- Organising and prioritising
- Vendor relationship skills
- Ability to meet deadlines
- Negotiation Skills
- Matric Essential & a relevant Financial qualification
- Full function Creditors Knowledge
- Ability to deal effectively with individuals at all levels.
- Job related knowledge:
- Cross-border payments
- Exchange control regulations
- Commercial knowledge about South Africa and Europe
- Job experience:
- At least 3-5 years relevant experience in accounts payable environment
- At least 3 – 5 years’ SAP (ERP system) experience
- At least 1 year experience on Inspire
- Technical/professional qualifications:
- Bcom Accounting or equivalent
Individual required
- Energetic, self-motivated, driven individual
- Able to work with others – constant liaison with suppliers and business at large
- Able to start and complete tasks accurately and within deadlines
- Must be able to handle pressure and use effective problem-solving skills
- Multi-tasker – they will be managing multiple suppliers
- Ability to analyse information and processes
- Excellent communication skills, both verbally and in writing
- Commitment to ethical behaviour with a willingness to adhere to all company policies and current financial legislation
- Ability to deal with others in a tactful and effective manner
CLOSING DATE: 18 August 2023
Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?
Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
Job Segment: Accounts Payable, ERP, SAP, Clerical, Supply Chain, Finance, Technology, Administrative, Operations
