AVI Ltd. is known for its leading household brands across many categories including hot beverages, sweet and savoury biscuits, and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.
NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world-class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead, and Durban (KZN). It is home to some of the best-known South African tea, coffee, and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.
An exciting opportunity exists for an HR Officer at NATIONAL BRANDS LIMITED Snacks, Rosslyn Factory. The purpose of the role is to provide generalist HR support to the business to facilitate operational effectiveness and efficiency.
Line Manager: HR Manager
Job Specification:
Key Performance Areas:
HR Administration and Reporting:
- Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations
- Attend to general requests/queries from internal and external customers
- Update organograms on a monthly basis
- Conduct exit interviews on resignations and report back to the business with insights
- Ensure high level and high standard of customer service and guidance in line with HR Policies and Procedures
- Develop and update job profiles for all employees and capture them into the Job Profile portal
- Co-Ordinate HR Project deliverables, including reward and recognition initiatives
- Ensure HR Audit requirements are adhered to
- Develop ad-hoc reports as required by the HR team or the business unit
- Liaise with employees on Death and Disability claims
- Manage long service allowances, generate reports, capture workflows, arrange the certificates and framing
- Provide employees with documents such as confirmation of employment letters, copies of payslips, service letters, visa letters, UIF, and Medical Aid documentation
HRIS System Administration:
- Conduct integrity check of master data to ensure all data is complete and accurate
- Follows the workflow process designed, loads data to ensure next step in the cycle can be completed, follow up and obtain outstanding information where identified
- Address all general HRIS system information queries received from Management and employees
- Provide assistance and support to Line Managers using SAP
Performance Management:
- Provide employees with relevant documentation with regards to performance management and reviews
- Ensure that IPA’s are submitted on time, maintain a check-list of mid-year and year-end reviews
- Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management
Transformation, Learning and Development:
- Track and submit all business unit training initiatives to the Transformation Admin team
- Coordinate and track all Educational Assistance
- Facilitation the identification of learning needs and areas of development and arrange necessary training
Industrial Relations:
- Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
- Prepare all documentation/information for Disciplinary Hearings and CCMA cases
- Coordinate Monthly Management and Union meetings
- Ensure that disciplinary and grievances are dealt with in accordance with company policies
- Assist with CCMA cases by collecting and analyzing information for the HRM
Recruitment, Selection and On-Boarding:
- Assist management in the drafting of job profiles, vacancies, package parameters
- Ensure that the recruitment process is followed from start to end in order to recruit effectively and reduce turnover
- Discuss the long and shortlists with line managers and the recruitment lead. Conduct interviews with management and recruitment
- Propose options to the HRM regarding recommended starting salary based on internal and market comparison
- Request the Letter of Appointment, providing all necessary information to the recruiter, check and sign off the letter before extending the LOA to the manager to sign
- Manage the on boarding of successful candidates and take-on documentation
- Manage the induction process and ensure new employee induction/orientation takes place
Employee Assistance Programme:
- Co-Ordinate the administration around the employee wellness plan, including communication of the ICAS offering
- Provides input and suggestions when setting up employee wellness initiatives, oversee and manage the initiatives
Minimum Requirements:
Experience:
- At least 3 years’ experience in an HR Officer role, within a Manufacturing and Unionised environment is essential
- Experience within HR Administration, Payroll, Employee Relations, Performance Management and Disciplinary procedures, Job evaluation, and grading
- Experience within an FMCG industry is advantageous
Qualifications:
- A completed three-year qualification (Degree or Diploma) in HR or Industrial Psychology
Additional Requirements:
- Knowledge/experience of payroll systems e.g. SAP (non-negotiable)
- Bestime Clocking system knowledge or similar
- Computer literacy (MS Office)
- Sound knowledge of HR practices
- Knowledge of Labour legislation
Competencies:
- Thinking Analytically
- Articulating Information
- Minimizing Risk
- Attention to detail
- Taking initiative
- Maintaining productivity
- Staying Composed
- Meeting deadlines
