IIE MSA and IIE Varsity College Vacancies 2023 | Administrative Assistant Vacancies in Midrand Apply Online Now

  • Full Time/ Permanent
  • Midrand, Gauteng
  • 72000-340000 ZAR / Year
  • Applications have closed

IIE MSA and IIE Varsity College

IIE MSA and IIE Varsity College Is Currently Seeking for Administrative Assistant Position suitable candidate who is eligible to handle all the responsibilities and is qualified for the position. All the information required for this position to know by the candidate is given below specifically. apply online for this position by clicking on the apply now button and fill the IIE MSA and IIE Varsity College application Form. The Position Is available in Midrand, Gauteng the candidates nearby willing to apply are also invited to apply online for this vacancy.

Hiring Authority: IIE MSA and IIE Varsity College Careers

Position: Administrative Assistant Jobs

Location: Midrand, Gauteng

Qualification: Matric, Grade 12, Diploma/ Degree

Salary Estimated: ZAR 72000-340000 Annum

Job Requirements & Responsibilities

Direct Reporting Line:
Financial ManagerVarsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).The IIE Varsity College, Waterfall National Office, Midrand has a vacancy for an Administrative Assistant (Finance).Duties and Responsibilities:

Accounts Payable and Procurement

  • Preparation and capturing of purchase orders in accounting system (D365) for approval by Head Finance, Campus Head, Financial Manager, Brand Accountant, CFO, Senior Portfolio Team, and MD based on Brand approval framework.
  • Purchase order request to be reviewed against policy and quote requirements and returned to requestor if not complete.
  • Assistance may be required to be provided to requestor in sourcing quotes.
  • Purchase order to be created in D365 within 48 hours of complete requisition being received.
  • Ensuring that procurement policies are adhered to for all purchase orders submitted/ captured in accounting system. i.e., required numbers of quotes to be obtained and attached to PO.
  • Purchase orders generated on D365 to be created against correct GL account and supplier.
  • Issuing of approved purchase order to requestor to submit to supplier within 24 hours of PO approval.
  • Follow up required of all purchase orders older than 2 days which have not been approved.
  • Extract and submit weekly a list of approved purchases orders older than a week for which a GRV (Goods Received Voucher) has not be processed to Head Finances to follow up on, Head Finance to request and process delivery note from relevant staff member in D365 against PO.
  • Follow up with Head Finance weekly to ensure that GRVs are processed timeously and no later than 24 hours following delivery of goods, service being received.
  • Administrator to familiarise themselves with updates to policies, procedures and processes and ensure compliance with these.
  • Queries to be resolved timeously and not be older than 30 days.
  • POs to match quote in terms of amounts.

Creditor Listing

  • Maintenance of creditor listing in D365 as and when required and for specific projects.
  • Consolidation and streamlining of creditor listing as and when required and for specific projects.
  • Assistance with onboarding and vetting new suppliers.
  • Approval of new vendors in D365
  • Review of supplier documentation and ensure update documents requested and filed.
  • Ensure compliance with POPIA and that privacy agreements in place with relevant suppliers.
  • Monthly accruals and ageing check to identify and resolve with Head Finance and National Finance long outstanding creditors, debit balance creditors.

Competencies Required:

  • Interpersonal Skills
  • Good verbal and written communication skills
  • Time Management
  • Planning and Organising
  • Conflict Resolution
  • Problem Solving

Minimum Qualification Requirements:

  • Minimum of Matric required
  • Certificate/Diploma in Accounting or Bookkeeping as a preference.

Minimum Work Experience Requirements:

  • Minimum of 2-3 years as an Administrator
  • Basic understanding of Financial Accounting
  • Basic understanding of Management Accounting
  • Some knowledge of Audit principles
  • Good Microsoft Office skills, Excel, Word, PowerPoint
  • Understanding of D365

Preference may be given to EE Candidates

Fill The IIE MSA and IIE Varsity College Application Form From the Link Given Above And Wait For the application to be processed once your application gets shortlisted you will be informed by the authority and called for the interview or examination processed by the company. Good luck For your job Search!

About Vasim khan

Hey There! I am Vasim khan founder of jobskendra.com, a website that has faced challenges from competitors but remains focused on optimizing its search engine rankings. Though not an expert writer, I am dedicated to improving the site's performance and delivering valuable content to its users. Despite setbacks, I remain committed to success and is hopeful that my efforts will pay off with increased traffic and engagement.

Check Also

Bridgestone Vacancies Update 2023 | See Active Positions For Head of Procurement

On this page find all currently hiring from Bridgestone in States. The Bridgestone is a …