Technical Work Responsibilities
- Facility Management – Reception and main switchboard
- Asset Management – site assets
- Supply Chain Management – sourcing and requisitions
- Records Management – electronic records
Duties
- Facility Management
- Effective communication with internal and external stakeholders.
- Responsible for the daily management of the Aurum Parktown Head Office reception area.
- Responsible for the Parktown Visitors Management system. Complete procedures when visitors/contractors arrive and depart.
- Greet visitors and contractors on their arrival to Aurum Parktown.
- Check visitors in and escort them to specific destinations or advise the appropriate staff member that their guest/s have arrived.
- Answer the phone in a timely manner and forward calls to the correct extension number.
- Take comprehensive messages and email to the relevant staff member.
- Assist the Corporate Operations Manager / Site Manager with performing administration duties.
- Set up the Boardrooms and meeting venues for meetings.
- Ensure that the Reception and Waiting area are maintained to the highest hygiene standards.
- Asset Management – providing support to the Corporate Operations Manager in respect to the management of site assets.
- Supply Chain Management: Sourcing and Requisitions – providing support to the Corporate Operations Manager relating to administration duties.
- Records Management – providing support to the Corporate Operations Manager in ensuring that all records are filed electronically and are POPI compliant.
- Policies and Standard Operating Procedures – adhere to all departmental and company policies, standard operating procedures, working practice guidelines and How to Guides.
- Comply with all health and safety policies, practices, and procedures according to prescribed legislation.
Education
Experience
- One to Two years’ experience in a similar role or/an administrative role.
Requirements
- SA Citizen or valid work permit to work in South Africa
- Willing to work overtime (if applicable)
Essential Requirements
- Active listener
- Excellent verbal communication
- Good telephone communication etiquette
- Customer focussed.
- Organised and resourceful
- Proficient on Microsoft Office skills (Excel, Word, PowerPoint) with a high level of PC literacy
- Proficient in English (Spelling and Grammar)
Personal Attributes
- Strong attention to Corporate Dress Code (Reception)
- Strives for high quality work.
- Thoroughness in accomplishing a task.
- Solutions-oriented, can-do attitude; self-motivated
- Values collaboration and teamwork
- Adapts to changing situations.
- Establish effective and trusting work relationships.
- Teamwork
Closing date: 08 November 2023
Please Note:
Kindly provide current and relevant references for background checks
These appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking and competency assessment. We embrace employment equity and are committed to achievement of fair and equal representation of our workforce. Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.
Aurum welcomes applications from all persons with disabilities.
Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development.
Fill The The Aurum Institute Application Form From the Link Given Above And Wait For the application to be processed once your application gets shortlisted you will be informed by the authority and called for the interview or examination processed by the company. Good luck For your job Search!
