University of the Witwatersrand Vacancies 2023 | ADMINISTRATIVE OFFICER Vacancies in Johannesburg Apply Online Now

• Act as a first point of contact to ensure smooth running of the office of the Academic Director;

• Act as the key contact and coordinator for all formal functions and public events pertaining to this office;

• Ensure that the documentation emanating from the office are handled in a professional and confidential manner;

• Ensure effective and efficient management of the AD’s diary;

• Coordinate meetings of senior management staff in conjunction with the AD and relevant offices inside and outside the university;

• Schedule appointments and coordinate arrangements for meetings and conferences
• Receive and register incoming and outgoing documents to ensure availability and quality of documents;

• Prepare regular reports, gather and summarise data relating to the work of the office of the AD

• Develop and maintain positive formal/informal links with all staff at the School particularly senior staff;

• Take minutes for meetings as requested/ authorised by the AD;

• Prepare presentation material for briefings to clients using MS Package;

• Coordinate travel arrangements for conferences and seminars through relevant offices;

• Ensure that confidentiality in this office is maintained and manage situations with discretion at all times and perform other ad-hoc tasks as determined by the AD.

Minimum Academic and Job experience

• Matric plus a relevant tertiary qualification;

• 5 to 7 of administrative, operational and/ or operations working experience within a similar environment;

• Strong numeracy, presentation and people skills;

• Good coordination and organizational skills.
• Good public relations skills.
• Excellent interpersonal skills for dealing with staff, business partners and the public;

• Excellent communication skills with proficiency in English (both written and spoken);

• Ability to work as part of a team and under pressure at times while maintaining high levels of professionalism;

• Flexibility and ability to multi task;

• Able to work independently and meet deadlines;

• Accuracy and attention to detail;

• Must be highly motivated and demonstrate initiative and assist with database management and usage.